Executive Assistant and
Re-enrollment Manager

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Devoted to intellectual inquiry, a collaborative spirit of learning and an appreciation for the diversity of human experience, The Park School of Baltimore is a community founded on positive expectations of our students and respect for individual differences. We cultivate children’s innate curiosity by nurturing their interests and engaging them as active participants in their own education. We support young people in becoming confident questioners and responsible citizens of the world. ~The Park School Mission

The Park School is a non-sectarian, independent, coeducational day school of 820 students from Pre-Kindergarten through Grade 12. Founded in 1912 as one of the early progressive schools, The Park School continues to practice a distinct educational philosophy. The core values today, as in 1912, are a belief in children’s capacity to love learning, to grow academically and emotionally when inspired by highly qualified, caring teachers, and to develop self-discipline, confidence, and creative problem-solving skills through deep exploration and constant challenge.

At every grade level, from Pre-Kindergarten through Upper School, Park actively encourages questioning and conversation as essential elements of the learning process. The school philosophy emphasizes a belief in positive expectations and expects that students, as they mature, will take increasing responsibility for their own learning.

THE POSITION

Executive Assistant and Re-enrollment Manager, 12 months, non-exempt

The Executive Assistant and Re-enrollment Manager works closely with and provides administrative services to support the Head of School’s office.  Troubleshoots and resolves problems/complaints from faculty, staff, students and parents.  Coordinates and participates in the routine administrative functions including scheduling front desk coverage.   Interfaces with departments, external agencies, the general public, and representatives of consultant groups in coordinating of administrative services.  Assists in the planning and development of operating policies and procedures.   Coordinates special projects, organizes and updates written materials, manages records, handles mailings, and provides general office support.  Independently manages the annual re-enrollment process.  Exercises discretion to approve or deny exception requests.  Requests and reviews documentation to decipher parental rights and responsibilities for each student relating to re-enrollment obligations. This is a full-time, 40-45 hour per week position.

RESPONSIBILITIES/EXPECTATIONS

Head of School Administrative Functions (10%-30% fluctuates with peak months)

Manages a complex calendar schedule for the Head of School including regular and non-routine meetings with the Board of Trustees, administrators, faculty, parents, students and outside groups and individuals; maintains events on Master Calendar for Head, Board, faculty and administrators; provides input to annual calendar preparation.

Board of Trustees (5%-30% fluctuates with peak months)

Prepares for and attends monthly Board meetings and bi-weekly Executive Committee meetings; takes minutes for both groups; prepares presentations and reports, sets up and runs technical equipment as requested; supports Board president and trustee committees throughout the year, manages calendar of meetings, produces annual trustee binders; maintains Board materials for archives; arranges or assists with special Board events throughout the year; performs other duties as needed.

Re-enrollment (30%-80% fluctuates with peak months)

Prepares for and attends monthly Board meetings and bi-weekly Executive Committee meetings; takes minutes for both groups; prepares presentations and reports, sets up and runs technical equipment as requested; supports Board president and trustee committees throughout the year, manages calendar of meetings, produces annual trustee binders; maintains Board materials for archives; arranges or assists with special Board events throughout the year; performs other duties as needed.

Overall Administrative Support (5%-10% fluctuates with peak months)

Supports the daily operations of the office of the Head of School. Maintain relationships with faculty and staff; act as a liaison with internal offices/divisions and outside affiliations such as AIMS, NAIS, MGP/BCF, IAAM, MIAA, B.E.S.T. as well as area independent schools; anticipates needs and assists Head in managing priorities, handling multiple tasks, and responding to unscheduled, immediate requests;  support a diverse group of important callers and visitors, using discretion in handling confidential and non-routine information; coordinates group dinners with Head and graduating seniors; produces employee statistics for Faculty Handbook and Park website; coordinates and maintains school-wide office supplies with AA to Associate Head of School (order, receive, organize supplies, handle invoices/payments); answer phones, handles mail, manages travel arrangements, expense reports, reimbursement requests, and Head’s correspondences. Supports preparation and execution of new employee events and all-employee holiday and year-end events; schedules all-school meetings and provides technical support (presentation software prep, technical setup); purchases and sets up refreshments for meetings as requested; arranges and assists with switchboard coverage.

Other duties may be requested or assigned.

Work Hours and Days

40-45 hours per week, non-exempt position.  Ability to work evenings and weekends as needed, in particular eight 3-hour evening Board meetings, September through June.

QUALIFICATIONS

Education and Experience

Job Knowledge, Skills and Abilities

Physical Demands

SALARIES AND BENEFITS

Park’s wages and benefits are highly competitive with those in other leading area independent schools. 

APPLICATION PROCESS

Due to the large volume of incoming resumes, we cannot accept phone calls. Interested candidates are asked to send a cover letter, resume, and list of 3 professional references via email or post to:

Email: HR@parkschool.net

Mail: 2425 Old Court Road, Baltimore, MD  21208

The Park School of Baltimore does not discriminate against employees or applicants for employment on the basis of race, color, national or ethnic origin, religion, ancestry, gender, gender identity and expression, sexual orientation, age, marital status, or any physical or mental disability unrelated to a reasonable performance of an employee’s duties.